DBS Officer

Wales and western
Cardiff - Outbased
Full Time
Fixed Term
24 - Months
Up to £X amount

A DBS Officer is required for a fixed term contract until 22/12/2024, the role is paying £30,614.33 per annum, with the British Transport Police (BTP) based in Cardiff.

BTP is the national police Force for the rail network throughout Great Britain, including London Underground, across which we ensure the safety and security of nearly 3 billion passenger journeys and over 100 million tons of freight every year. The world in which we work is fast-paced, operationally and commercially demanding, and constantly changing. As DBS Officer with BTP you will be responsible for receiving, assessing and processing applications from Disclosure and Barring Service (DBS), Disclosure Scotland and Access Northern Ireland in accordance with regulatory, statutory and procedural requirements. You will be responsible for all aspects of the DBS application process by interrogating a range of police systems to identify both relevant and non-relevant information to determine a person’s eligibility to work with children and/or vulnerable adults by identifying any safeguarding risks and making appropriate and consistent decisions on complex and sensitive information.


As a DBS Officer you will be required to:

  • Provide an effective and consistent decision-making process to ensure any safeguarding risks identified are fully considered to ensure the correct outcome for each relevant case.
  • Analyse and evaluate a range of information from crime/intelligence reports on local/national systems, pocket note books, outside agencies, court extracts including the Judge’s conclusion and summaries, train operating companies, other Police Forces, reviewing of physical case files and information received from the DBS applicant to build a profile.
  • Adhere to the Quality Assurance Framework (QAF) using it as the basis to deliver a standard process and audit trail to ensure a consistently high quality of delivery when considering information for disclosure.
  • To complete accurate, written reports of sufficient quality with a concise summary of all relevant information being considered further supported by a clear, cogent audit trail, recording all the factors and considerations to support your decision making in adherence to the requirements of the QAF.
  • To have a good knowledge of Part V of the Police Act 1997 and other statutory legislation in relation to the DBS safeguarding process, ensuring adherence to the Quality Assurance Framework (QAF) and Human Rights Act 1998.
  • To be responsible for liaising with DBS applicants by offering them the opportunity to make representations or to answer specific questions to aid your disclosure decision. This can include information gathering on third parties who may present a risk to the vulnerable groups through their connection with the applicant.
  • To be prepared to justify disclosure and non-disclosure decisions and attend court where necessary, providing evidence and rationale in support of decisions made.
  • To quality check all applications processed to identify any data quality issues as well as eligibility and conflict any applications back to the DBS where information is believed to be incorrect/inaccurate or the application is not eligible for an Enhanced Check.
  • To act as first point of contact in providing professional advice and guidance to a range of queries received and maintaining contact to ensure these requests are dealt with and responded to in a timely manner.
  • To personally liaise with internal personnel, DBS, outside agencies and other police forces by phone or via e-mail in respect to the work of the Unit to obtain further information in relation to decision making, sharing information and intelligence gathering.


Further information about this vacancy can be found in the attached job description. The successful DBS Officer will be required to evidence the following:

  • Experience of using Microsoft Office.
  • Knowledge and experience of using and interrogating Police systems Skills
  • Commitment to continuous improvement and actively finding solutions to problems.
  • Professional and positive attitude with the ability to build relationships with key stakeholders. Ability to assess information to identify characteristic and trends to establish patterns of behaviours.


If you are interested in applying then please do not delay as interviews will be held as soon as appropriate candidates are highlighted. In return for your experience, we can offer you:

  • Up to £30,614.33 per annum.
  • Yearly base salary increments
  • Working from home allowance available to purchase suitable equipment for blended & home working
  • 28 days annual leave plus bank holidays
  • Flexible agile working approach.
  • Family friendly policies including up to 26 weeks paid maternity and adoption leave
  • Bespoke benefits platform and access to Blue Light Card
  • Development opportunities including fully funded apprenticeships
  • Employee assistance programme and dedicated wellbeing hub
  • Pension scheme


BTP is an employer who cares about the impact we have on the environment and the wider challenges of climate change, and as such we are committed to reducing our carbon footprint and achieving Net Zero Carbon (NZC) through offsetting by 2035.

As an equal opportunities employer, British Transport Police is committed to the inclusive treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We want our organisation to be as diverse as the community it serves and strongly encourage applicants from a wide range of backgrounds to apply. In order for us to achieve this we ask that you complete the relevant diversity monitoring form. Any information relating to the diversity monitoring form are used only with the intent to improve our services and people practices. Please be assured that all applications will be judged on their individual merit and no other factors.

In order to apply, you must have the permanent right to live and work in the UK and have been resident in the UK for the previous 3 YEARS  You will be asked these and other questions to determine your eligibility to work for British Transport Police when you start your application and you must answer honestly.

BTP has undertaken a review of Police Staff pensions and as a result of this the Police Staff pension will be changing. The current police staff pension is a Defined Benefit scheme which is administered by the Railways Pension scheme. The new pension scheme which is launching is a Defined Contribution scheme which is administered by Royal London. The new pension scheme is awaiting formal approval and an introductory date is not finalised. The earliest this will be is February 2023. If you have any queries, please contact the recruitment team – recruitmentteam@btp.police.uk

Internal candidates must have completed their probation for their current substantive posting and can only apply in tenure if Head of Department approval is emailed to Recruitmentteam@btp.police.uk prior to the vacancy closing. Internal candidates must confirm that they are not subject to formal action plans for sickness/complaints/discipline or poor performance and that all mandatory training courses have been attended and are in ticket/up to date. A minimum indicator of 3 / developing' or' 'Indicator 5 / no rating must have been achieved on the last reporting year PDR.




This opportunity is closed to applications.