Executive Assistant to Chief Constable
An Executive Assistant to the Chief Constable is required on a permanent contract role paying up to £34,550 (inclusive of London Allowance) per annum with British Transport Police (BTP) based in FHQ, Camden, London.
BTP is the national police Force for the rail network throughout Great Britain, including London Underground, across which we ensure the safety and security of nearly 3 billion passenger journeys and over 100 million tons of freight every year. The world in which we work is fast-paced, operationally and commercially demanding, and constantly changing. The Executive Assistant will be experienced at board level and be responsible for the provision of high quality business management support to the Chief Constable.
You will also be decisive and forward looking management of the Chief Constable's complex diary, prioritising demands and ensuring full preparation and briefing for all meetings.
Be Proactive in identifying issues that impact on the Chief Constable's day to day business and initiate appropriate actions to resolve matters.
Decide on the most appropriate course of action in relation to a wide range of queries, documents, reports and correspondence, drafting replies, reports and presentations as necessary for the Chief Constable's consideration.
About the role
We are looking for a highly organised self-motivated Executive Assistant who has board level experience to support the Chief Constable. This is a high profile and varied role which commands significant autonomy and initiate. This is a broad role that will provide you with a great opportunity to be involved in a variety of activities from managing an extensive diary and inbox and providing high-quality support and coordination, through to acting as the first point of contact for the Chief Constable. You will also be responsible for drafting correspondence and reports for the Chief Constable. You must be able to remain confident and calm when working under pressure.
You will be required to:
- Manage and support the Chief Constable's daily work by undertaking research and planning, and coordinating background information that ensures that the Chief Constable is appropriately briefed and prepared for all meetings.
- Make decisions on a daily basis on behalf of the Chief Constable in relation to information / requests. The scope and impact of decisions made will range from minor to significant.
- Manage the response to all enquiries to the Chief Constable, identify and resolve issues, and make decisions which result in a professional and satisfactory outcome.
- Produce reports, presentations and correspondence for the Chief Constable, dealing with subject matter that requires judgement, negotiation, sensitivity and discretion.
- Provide policy advice, decision making support and operational assistance to the Chief Constable.
- Maintain an in-depth understanding of key priority areas for BTP, as well as the policing and rail industry, briefing the Chief Constable on developments and issues that impact upon BTP.
Highly organised and proactive, you must be strong at following things through to the end in a fast pace environment. You will need strong written and interpersonal skills and. must be able to balance the demands of strict deadlines. You will be able to demonstrate efficient diary management and forward thinking to ensure the Chief Constable is fully briefed ahead of meetings. Crucial to success in the role will be the ability to communicate clearly, effectively and tactfully with a broad range of stakeholders at all levels, both internally and externally. Experience of planning events is also required.
Further information about this vacancy can be found in the attached job description. The successful Executive Assistant to the Chief Constable will be required to evidence the following skills:
- Qualified to degree level or equivalent experience
- Outstanding verbal and written communication skills which inspire credibility both internally and externally.
- Evidence of strong personal drive, including high levels of resilience and determination and an ability to anticipate and overcome obstacles to deliver results.
- Well-developed organisational skills with good attention to detail
- Ability to multi task, work under pressure and on own initiative to achieve tight deadlines and prioritise between conflicting demands.
- Ability to negotiate and influence people on complex, sensitive or contentious issues within a context of conflicting priorities.
If you are interested in applying to this Executive Assistant to the Chief Constable role then please send your CV with a supporting statement on how you feel you meet the skills and experiences highlighted in the person specification. Please do not delay as interviews will be held as soon as appropriate candidates are highlighted. In return for your experience, we can offer you:
•Salary up to £34,550 (inclusive of London Allowance)
•28 days annual leave plus bank holidays
•Final salary pension scheme
•Other benefits include a bespoke BTP rewards platform and various salary sacrifice schemes such as cycle to work and many high street and online retail discounts
We want our organisation to be as diverse as the community it serves and welcome applicants from all sections of the community. In order to apply, you must have the permanent right to live and work in the UK and have been resident in the UK for the previous 3 years. You will be asked these and other questions to determine your eligibility to work for British Transport Police when you start your application and you must answer honestly.
Candidates internal to BTP must confirm that they are not subject to formal action plans for sickness/complaints/discipline or poor performance, that all mandatory training courses have been attended and are in ticket/up to date, that a ‘Competent’ rating, or above, was achieved on the last reporting year PDR and they have completed their tenure period (12 months) for current substantive posting.